IX. TEST SECURITY

A. Has the item bank been kept secure?
  • 1. Are paper copies locked in a limited access location?
  • 2. Are electronic databases accessible only with passwords?
  • 3. Are databases kept on stand-alone systems, not accessible through networks or via modems?

B. Is the camera-ready examination copy secure?

  • 1. If typesetters are used, are they trustworthy? Do they understand the importance of maintaining security through the typesetting process? Are all master copies, including galleys, mechanicals and films returned or destroyed?
  • 2. If desktop publishing is used for in-house production are all ancillary and extra materials (such as back-up data files, photocopies, copies printed for editing and review) kept secure or destroyed?
  • 3. Are unique versions of the test earned for each administration?
  • 4. If unique versions of the test cannot be generated, are there scrambled versions available for random use?

C. Is the printing and production process secure?

  • 1. If printing is done by outside printers, are all copies kept secure throughout the print run? Are all over-runs, misprints or errors destroyed or returned? Are the master documents returned (most commercial printers will want to keep a copy for their files)?
  • 2. Are the test booklets coded with a serial number and sealed?
  • Are unique serial numbers printed on the test book? Are booklets inventoried by serial numbers prior to shipping, upon receipt at the test site, prior to distribution by proctors, prior to distribution by proctors, prior to the return shipment and upon receipt at the home office?
  • Are test materials sent ONLY by secure, traceable courier
  • Is the proctor staff fully briefed concerning the maintenance of test material security
  • upon receipt of the examination materials, during the examination and after the examination?
  • 1. Is a complete proctor manual available that describes materials check-in procedures, materials storage policy, materials distribution to candidates, secure storage of extra materials, and retrieval and return of materials?
  • 2. Are candidates identified prior to admission with a photo?
  • 3. Is a record kept of the test book serial number assigned to and received from each candidate?
  • 4. Are candidates escorted by proctors whenever they exit the testing room? Are candidates kept from all outside communication (e.g. phones, and other candidates who have completed the examination or who are still taking the examination)? Are restrooms monitored.
  • 5. Is a policy in place for the handling of any real or suspected irregularity? Are written reports filed?
  • 6. Is home office staff available for consultation during all examination administrations?

G. Are used test booklets monitored?

  • 1. Checked for missing pages?
  • 2. Dated for storage and secure disposal?
  • H. Are readers assisting disabled candidates required to sign releases guaranteeing that they will not sit for the examination within a reasonable time, nor will they divulge any of the items on the examination?
  • I. Are test keys and statistical output kept secure?
  • Are content experts or board members instructed in the importance of maintenance of security of all test materials, items or statistical output? Are they asked to sign pledges of security or releases?